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It's hard to believe that Summer Camp is right around the corner.  The camp key staff are working really hard to get the camp ready. Here are some updates and helpful tips to help you prepare.

Leader Informational Meeting

At least one leader from each unit, preferably the acting summer camp Scoutmaster, is to attend the informational meeting. Critical information about summer camp will be provided and questions answered. 

Attend the meeting in-person at Cockrell Scout Center (2225 N Loop W, Houston, Texas 77008) or virtually.



7:00 pm

Zoom Meeting Link
Submit Questions


It's time to be working on some of the paperwork that will need to be provided during check-in.
Learn more details in the Leader's Guide .

Medical Forms

Every adult and youth participant must provide a current BSA Annual Health and Medical Record  (including Parts A, B & C - under Are You Going to Camp?) signed by a physician for every camper (youth and adult). 

• Forms must be completed annually. An AHMR is valid through the end of the 12th  month from the date it was administered by the medical provider. For example, a physical administered June 3, 2022, would be valid until June 30, 2023. 

• When bringing forms for check-in, please do not bring the form in a binder or plastic sheeting. Parts A, B and C should be stapled for one person. This will allow the staff to efficiently review and file the forms. There is no room in the office to store troop binders. The unit will keep the second copy at the campsite. 

• Do not provide original forms. While the camp staff will try to return forms, it is best to provide copies. The forms are destroyed after camp.

• Ensure parents check (Yes or No) on Part B2 of the medical record whether non-prescription medications (e.g., acetaminophen, antibiotic ointment, antacids, antihistamine, hydrocortisone cream) can be administered at camp.

Background Checks

All adults coming to camp, whether working on staff or not, must complete the Adult in Camp Compliance  (ACC) form. Forms are due no later than two weeks before camp. Completing this form allows the council office staff to complete a criminal background check on each adult in camp (regardless of time spent in camp) in accordance with the Texas Youth Camp Safety and Health Act

Please ensure all adults attending camp have submitted their ACC form. For questions about background checks, contact .
Please take a photo or screenshot of the receipt for documentation of when you submitted your form.

ACC Form

BSA ID Numbers

It is vital that accurate BSA ID numbers for youth are listed in the Doubleknot registration system. Also, the first and last name of the youth must match what is listed in Scoutbook. A few weeks after camp, the council will upload all completions into Scoutbook.  Before camp login to doubleknot and ensure all the names and numbers are correct. 

Leadership Requirements

Summer camp is an extension of the unit’s program. As such, each troop must provide adequate and appropriate leadership as outlined in the Barriers to Abuse . A minimum of two BSA registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings.

There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth.

Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided. (Source ) Troops must have a minimum of two adult leaders and enough leaders to provide adequate and appropriate leadership.  

Troops can join another troop to share leadership. The troops register separately but will note the troop number they are sharing leadership with during the registration process. Remember that boy troops and girl troops cannot share leadership as they will be in different campsites.

All adults in camp must:

• Submit an Adult in Camp Compliance  (background check form) (Source)

• Be a registered BSA leader (Source)

• Have current Youth Protection Training (YPT)

• Bring a BSA Annual Health and Medical Record

Rotating Leaders:  Adult leaders may rotate in and out as needed so long as there is sufficient supervision on the property at all times. Register and pay for the adult that will be arriving first. When a rotation needs to occur, both adults must check in/out of the camp office so that the camp staff is made aware of the identity and contact information for all adult leaders for each troop in camp. Every adult must submit an Adult in Camp Compliance form, be a registered BSA leader and have current YPT training.

How to Add Merit Badge Classes

To add merit badge classes, go to . You must use the same login as you used to register for camp. Many people have more than one account in Doubleknot, so if you do not see summer camp, it's likely you registered using a different User ID.

For more information about how to add merit badge classes , visit The unit leader who registered the unit has access to add the merit badge classes. We can add an additional adult to have access (please don't wait until late on March 31st or early on April 1st). To request additional access for adults , submit a form.

You can now add the names of Scouts and adults into Doubleknot and add their merit badge classes. Important! The Scout's first and last name as well as BSA ID number must match their full name listed in Scoutbook.

Youth will sign up for evening classes onsite.

For Doubleknot support, submit a form.

If you need to add Scouts and adults to your registratin numbers, submit a form.

Partials and Completions

Attending a merit badge class does not guarantee that a Scout will complete the merit badge, but it is an opportunity for Scouts to meet with qualified instructors, to help them work on the requirements needed to complete a merit badge.

Prerequisites: For all classes, the Scout must read the merit badge book prior to the event. Some merit badges have additional prerequisites.

Requirements not covered:  Some of the requirements cannot be completed during the class. The Scout should bring documentation of requirements not covered. If the Scout does not complete the requirements not covered and take documentation to the class, the Scout will receive a partial completion of the merit badge. Scouts who do not complete all the requirements for a particular merit badge will need to complete the badge with a registered merit badge counselor approved for that particular badge back with their unit; therefore, it is highly recommended that Scouts complete the requirements not covered before summer camp and take documentation to the show the merit badge instructor.

The merit badge instructors might tweak the prerequisites and requirements not covered, so ensure Scouts check the website in a few weeks before camp for any final changes.

Merit Badge Prerequisites

Volunteering at Camp

To keep the cost of camp as low as possible for our Scouts, the camp staff needs additional adult support to help run a successful camp. Let us know where your adults are willing to volunteer in the online registration system.

Adults can volunteer during camp to help in a variety of ways:

• Support the Pathfinder (first-year-camper) program.

• Help teach the Totin’ Chip on Monday evening (and set up and clean up)

• Help teach the Firem’n Chit on Tuesday evening (and set up and clean up)

• Assist on the shooting sports ranges

• Support ACE (Advanced Camper Experience) program

• Photographer/videographer
• Help the commissioner team

• Help in the dining hall

• Assist teaching a merit badge class

• Teach a merit badge class not currently offered
• Help teach an adult training course

Adult Training

Trainings offered will be dependent on interest and availability of trainers. Payment will be made onsite. Let us know what trainings your adults are interested in taking in the online registration system.

• Introduction to Outdoor Leader Skills (IOLS) (16-hr course held 2 days from 8:30 am – 4:30 pm)
• BSA Lifeguard (27-hr course held every day, 8:30 am – 5:00 pm) (cost ~$75)
• Range Safety Officer (9-hr course held 4 evenings plus Friday) (cost ~$75)
• CPR (cost ~$75)
• Leave No Trace Trainer (16-hr course held 2 days from 8:30 am – 4:30 pm) (cost ~$75)

Super Troop

If you have a Scout who cannot attend summer camp with your troop or know a Scout who wants to attend a second week of camp, encourage them to attend Super Troop. Super troop is a temporary troop made up of Scouts from around the council. Super Troop is staffed by the parents attending. 

Super Troop is being held July 9-14, 2023. Parents can register their own Scout. Learn more at

Questions / Support

For questions about camp, or to request support, please use this link to contact us

If you have previously submitted a question, called, left a message, texted, or emailed, and we haven't responded, please resubmit your question or request for support.  Going forward, please use this form to contact us.


Questions / Support


Leader's Guide